All-in-one property management system
Run the whole hotel from one screen.
The complete property management system for hotels and other properties across Tanzania and East Africa — front desk, channel manager, your own booking page, housekeeping, restaurant, accounts and reports, all in one login.
- Stop double bookings across every OTA
- Take direct bookings with no commission
- Close the day in minutes, not evenings
- Housekeeping works in Swahili
- M-Pesa, Tigo Pesa & Airtel Money included
- Real support when you need someone on site
Built for properties in Tanzania, Zanzibar and East Africa.
Sell a room once and Booking.com, Expedia and Airbnb all know within seconds.
Your own booking page, on your own link. What a guest pays there, you keep.
No re-typing the same booking into three extranets and a paper diary.
Occupancy, ADR, RevPAR and takings, current — not worked out at month end.
You sold the room once. Now update it three times.
A room sells on Booking.com. Somebody has to open Expedia, then Airbnb, then the book on the desk — and until they do, the same room is still for sale in three places.
Then two guests arrive for it on the same night. You move one to a lesser room, or you send them away, and either way you pay for it in a review that stays up for years.
Oak closes that gap, and eight others like it, because the front desk, the channels, the restaurant and the accounts are the same system rather than four that have to be reconciled by hand.
- 1Sell a room on Booking.com
- 2Remember to close it on Expedia, Airbnb, the desk diary
- 3Someone forgets, or is at lunch
- 4Two guests arrive for the same room, same night
- 1Sell a room on any channel
- 2Oak closes it everywhere else automatically
- 3The desk sees one true calendar, always
- 4Nobody double-books, because nobody has to remember to
Everything the property runs on
Everything a property management system should do, and the parts most of them leave out. Not modules sold separately — this is what every Oak account includes.
Two weeks of the whole property, on one screen
Stay View shows every room and every booking side by side, colour-coded by status, so “what is free on Friday?” takes a glance instead of a phone call.
- Check in, check out, move rooms and split folios in a click
- Walk-ins, deposits, group bookings and agent rates
- Guest profiles, ID documents and history kept with the stay
- Works on a laptop at the desk and a phone on the floor
Booking.com, Expedia, Airbnb and 60+ more, in step
Change a price or close a date once and Oak pushes it to every channel you sell on. Their bookings come straight back as reservations, with the guest, the rate plan and the amount already filled in.
- Two-way sync: rates, availability and restrictions out, bookings in
- Minimum stay, stop-sell, closed-to-arrival, per channel and per date
- Rate plans — B&B, non-refundable, corporate — priced off one base rate
- Cancellations and modifications applied automatically
Your own booking page, with no commission at all
Every property on Oak gets a booking page carrying its own name, photos and rates. A guest who books there books with you — no OTA in the middle, and no commission to anyone, including us.
- A link for your Instagram bio, your WhatsApp and your website
- Live availability and prices, straight from the same calendar
- Works on any phone; nothing for the guest to install
- Bookings land at the desk instantly, like any other reservation
The floor and the desk finally agree
Room status updates from the housekeeper’s own phone, so reception knows a room is ready the moment it is — instead of forty minutes and two phone calls later.
- Clean, dirty, inspected and out-of-order, live
- Work assigned per housekeeper, with what is late shown first
- Maintenance jobs and lost property logged against the room
- In Swahili, for the people who actually use it
Charge it to the room, properly
Tables, orders and settlements for the restaurant, the bar and the pool — posting straight onto the guest’s folio, so nothing is lost between the bar and checkout.
- Table service, quick charge to room, and end-of-service cash-up
- Menu items, modifiers and price levels per outlet
- Splits, discounts and voids that show up in the reports
The part most systems leave to a spreadsheet
Expenses, cash-up, city ledger, commissions and budgets in the same system as the bookings they came from — so month end is a report, not a reconstruction.
- Expenses, cashiering and shift cash-up with a drawer count
- Company accounts and city-ledger invoicing for corporate guests
- Agent commissions, sales people, room owners and budgets
- M-Pesa, Tigo Pesa, Airtel Money and HaloPesa recorded as themselves
Close the day in minutes, not evenings
A guided close that posts the night’s room charges, tells you what is unsettled and what never checked in, then rolls the business date — so the day ends the same way every night, whoever is on shift.
- Occupancy, charges posted and payments collected for the day, at a glance
- Unsettled folios and no-shows raised before the date rolls, not after
- Cashier summary by payment method, and charges by category
- Printed or saved as PDF for the file
The numbers an owner actually asks for
Not a data export to take away and work on. The questions you ask about the property, already answered, for any period you choose.
- Occupancy, ADR and RevPAR by day, month and room type
- Where the business came from: each OTA, direct, agents, walk-ins
- Manager’s report, arrivals and departures, guest ledger, tax summary
- Everything exportable for your accountant
Why properties choose Oak
The feature list is comparable to any international system. These are the differences that show up in a working week.
One price, everything in it
Front desk, booking engine, housekeeping, POS, back office and reports are all included. Only OTA sync is priced separately, and it is priced openly.
Support that answers
Report a problem from inside the system and it reaches our support team with the screen, the role and the property already attached. No ticket number, no queue.
Swahili and English
Every screen, both languages, chosen per person. Your housekeeper does not have to work in a second language to do their job.
Built for how properties here run
Mobile money, shillings, VAT and TRA details, agent rates, deposits and walk-ins — treated as normal, because they are.
On site when it matters
Setup, staff training and go-live are done with you, not emailed to you. If it needs someone in the room, someone comes.
Your data stays yours
Guest documents encrypted at rest, each property’s data separate, nightly verified backups, and an export whenever you want one. Full detail.
Pricing, published
Per property, per month, in shillings. The plan is set by how many rooms you have — and every plan includes every feature above.
- Front desk & Stay View
- Booking engine, no commission
- Housekeeping, POS, back office
- Swahili & English
- Everything in Mkulima
- Multiple rate plans & seasons
- Full reporting suite
- Priority onboarding
- Everything in Mji
- Multi-property ready
- Staff roles & permissions
- Priority onboarding
- Everything in Jiji
- Group-wide reporting
- Dedicated onboarding
- Custom terms
Two-way sync with Booking.com, Expedia, Airbnb and 60+ other channels — a per-property add-on, not a plan tier. Your own commission-free booking page is included in every plan regardless.
- MkulimaTZS 30,000/mo
- MjiTZS 72,000/mo
- JijiTZS 150,000/mo
- EnterpriseQuoted
Three direct bookings a month and Oak has paid for itself. Everything after that is margin you keep.
See it running on your own property
Twenty minutes, on a call or in person. Bring your room list and your rates and you will see your own property in Oak before the end of it.
Or call +255 748 113 305.
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