Features

Everything the property runs on, in one system.

Not modules sold separately. Every plan on the pricing page includes everything below.

Everything the property runs on

Everything a property management system should do, and the parts most of them leave out. Not modules sold separately — this is what every Oak account includes.

Front desk & Stay View

Two weeks of the whole property, on one screen

Stay View shows every room and every booking side by side, colour-coded by status, so “what is free on Friday?” takes a glance instead of a phone call.

Check in, check out, move rooms and split folios in a click
Walk-ins, deposits, group bookings and agent rates
Guest profiles, ID documents and history kept with the stay
Works on a laptop at the desk and a phone on the floor

Oak's dashboard, showing arrivals, departures, occupancy and takings for the day.

Channel manager

Booking.com, Expedia, Airbnb and 60+ more, in step

Change a price or close a date once and Oak pushes it to every channel you sell on. Their bookings come straight back as reservations, with the guest, the rate plan and the amount already filled in.

Two-way sync: rates, availability and restrictions out, bookings in
Minimum stay, stop-sell, closed-to-arrival, per channel and per date
Rate plans — B&B, non-refundable, corporate — priced off one base rate
Cancellations and modifications applied automatically

Oak's rate and availability calendar, showing nightly prices and rooms available for each room type.

Booking engine

Your own booking page, with no commission at all

Every property on Oak gets a booking page carrying its own name, photos and rates. A guest who books there books with you — no OTA in the middle, and no commission to anyone, including us.

A link for your Instagram bio, your WhatsApp and your website
Live availability and prices, straight from the same calendar
Works on any phone; nothing for the guest to install
Bookings land at the desk instantly, like any other reservation

A property's own Oak booking page, showing its name, room types and nightly rates in shillings.

Housekeeping

The floor and the desk finally agree

Room status updates from the housekeeper’s own phone, so reception knows a room is ready the moment it is — instead of forty minutes and two phone calls later.

Clean, dirty, inspected and out-of-order, live
Work assigned per housekeeper, with what is late shown first
Maintenance jobs and lost property logged against the room
In Swahili, for the people who actually use it

Oak's housekeeping board, listing rooms by cleaning status with the staff assigned to them.

Restaurant & bar POS

Charge it to the room, properly

Tables, orders and settlements for the restaurant, the bar and the pool — posting straight onto the guest’s folio, so nothing is lost between the bar and checkout.

Table service, quick charge to room, and end-of-service cash-up
Menu items, modifiers and price levels per outlet
Splits, discounts and voids that show up in the reports

Oak's point of sale, showing tables grouped by outlet — bar, pool and restaurant.

Back office & accounts

The part most systems leave to a spreadsheet

Expenses, cash-up, city ledger, commissions and budgets in the same system as the bookings they came from — so month end is a report, not a reconstruction.

Expenses, cashiering and shift cash-up with a drawer count
Company accounts and city-ledger invoicing for corporate guests
Agent commissions, sales people, room owners and budgets
M-Pesa, Tigo Pesa, Airtel Money and HaloPesa recorded as themselves

Oak's back office, with tabs for expenses, cash-up, cashiering, companies, commission, invoices, budget and more.

Night audit

Close the day in minutes, not evenings

A guided close that posts the night’s room charges, tells you what is unsettled and what never checked in, then rolls the business date — so the day ends the same way every night, whoever is on shift.

Occupancy, charges posted and payments collected for the day, at a glance
Unsettled folios and no-shows raised before the date rolls, not after
Cashier summary by payment method, and charges by category
Printed or saved as PDF for the file

Oak's night audit: occupancy, charges posted, payments collected and unsettled folios for the business date, with arrivals and departures.

Reports

The numbers an owner actually asks for

Not a data export to take away and work on. The questions you ask about the property, already answered, for any period you choose.

Occupancy, ADR and RevPAR by day, month and room type
Where the business came from: each OTA, direct, agents, walk-ins
Manager’s report, arrivals and departures, guest ledger, tax summary
Everything exportable for your accountant

Oak's reports screen, showing occupancy, revenue and average rate for a period.

See it running on your own property

Twenty minutes, on a call or in person. Bring your room list and your rates and you will see your own property in Oak before the end of it.

Book a 20-minute demo

Or call +255 748 113 305.