Features

Everything the property runs on, in one system.

Not modules sold separately. Every plan on the pricing page includes everything below — with two exceptions, both named as such: the channel manager is priced on its own line, and door locks need hardware you buy once.

Everything the property runs on

Everything a property management system should do, and the parts most of them leave out. Not modules sold separately — every plan includes all of it, except the channel manager, which is priced on its own line.

Front desk & Stay View

Two weeks of the whole property, on one screen

One-click check-inCheck in, check out, move rooms and split bills in a click.
Walk-ins & groupsDeposits, group bookings and agent rates at the desk.
Guest historyProfiles, ID documents and past stays kept with the booking.
Desk or phoneWorks on the reception laptop and on a phone.

Oak's Stay View: every room across two weeks, with each booking coloured by where it came from, room status and nightly occupancy.

Channel manager

Booking.com, Expedia, Airbnb and 100+ more, in step

Two-way syncRates and free rooms go out, bookings come in.
Stay rulesMinimum stay, stop-sell, closed to arrival, per channel.
Rate plansB&B, non-refundable and corporate, from one base rate.
Changes appliedCancellations and modifications land by themselves.

Oak's rate and availability calendar, showing nightly prices and rooms available for each room type.

Booking engine

Your own booking page, with no commission at all

Share anywhereA link for your Instagram, WhatsApp and website.
Live pricesRooms and rates straight from your own calendar.
Any phoneNothing for the guest to install.
Straight to the deskArrives like any other reservation, instantly.

A property's own Oak booking page, showing its name, room types and nightly rates in shillings.

Housekeeping

The floor and the desk finally agree

Live room statusClean, dirty, inspected or out of order, as it happens.
Assigned workEach housekeeper’s rooms, late ones first.
Repairs & lost propertyLogged against the room.
In KiswahiliFor the people who do the work.

Oak's housekeeping board, listing rooms by cleaning status with the staff assigned to them.

Restaurant & bar POS

Charge it to the room, properly

Table serviceOrders by table, charge to room, cash-up at close.
Menus & outletsItems, extras and prices for each outlet.
Splits & voidsSplits, discounts and voids all in the reports.

Oak's point of sale, showing tables grouped by outlet — bar, pool and restaurant.

Back office & accounts

The part most systems leave to a spreadsheet

Cash-upExpenses, cashiering and shift cash-up with a drawer count.
Company billingCompany accounts and invoices for corporate guests.
Commissions & budgetsAgents, sales people, room owners and budgets.
Every payment methodM-Pesa, Mixx, Airtel, HaloPesa, AzamPesa, card, cash, bank.

Oak's back office, its sections grouped down the left — the day, owed to you, owed by you, and planning — with an expense being recorded.

Night audit

Close the day in minutes, not evenings

The day at a glanceOccupancy, charges posted and money collected.
Nothing missedUnpaid bills and no-shows flagged before the date rolls.
Cashier summaryBy payment method, and charges by category.
Print or PDFA copy for the file, every night.

Oak's night audit: occupancy, charges posted, payments collected and unsettled folios for the business date, with arrivals and departures.

Reports

The numbers an owner actually asks for

Occupancy, ADR, RevPARBy day, month and room type.
Where bookings come fromEach OTA, direct, agents and walk-ins.
Who owes youGuest ledger, debtors, deposits held, no-shows.
For your accountantEverything exports in one click.

Oak's reports screen, showing occupancy, revenue and average rate for a period.

Door locks

The code is on the door before the guest is

Every door, one calendarRooms, the pool gate, the office.
Codes with the bookingIssued and withdrawn by themselves, never by hand.
Who opened whatEvery opening logged, and every refused code.
Problems firstA flat battery or offline lock shows before a guest finds it.

Works with TTLock smart locks. You buy the locks and a gateway; Oak does the rest. Ask us and we will look at your doors with you.

Oak’s door lock calendar: every door down the side, the next two weeks across the top, and the guest whose code is live on each door each night.

See it running on your own property

Twenty minutes, on a call or in person. Bring your room list and your rates and you will see your own property in Oak before the end of it.

Book a 20-minute demo

Or call +255 748 113 305.